Newkirk Township

Newkirk Township

General Information Contact Information Demographics History Maps Recycling Services Residents Information Public Notices and Announcements Parks and Recreation FAQ Library Schools Area Links Township Information Township Meetings Board Member Information Financial Reports Lake County Departments Listing Township Services Zoning Commission Assessor Information		Home Newkirk Township Board Meetings are held the 3rd Monday of every month at 7:00PM, except for March, this meeting is held the last Monday of the March., all meetings held at the Newkirk Township Hall, 301 State Street , Luther. Public encouraged to attend. Quick Links: Public Comment Minutes Treasurer's Report Correspondence Old Business New Business NEWKIRK TOWNSHIP REGULAR BOARD MEETING The regular meeting of the Newkirk Township Board was held Monday, December 19, 2011 at the Township Hall. Clerk Sandra Killingbeck called the meeting to order at 7PM and began with the Pledge of Allegiance. Present: Clerk S. Killingbeck, Treasurer S. Gray, Trustees L. Boes and G. Jurik.Excused: Supervisor B. Stenger; Also Present: M. Gray, Dep. Treasurer and E. Killingbeck, Dep. Clerk Visitors: Tom & Shirley Gregory, Scott Lucas Trustee Boes agreed to chair the meeting and opened the floor to the visitors. Mr. Gray spoke concerning his summer taxes which had been overpaid through his LOSB escrow account. The Assessor informed him it would be corrected and she is following up that. After a brief discussion, Treasurer Gray stated she would check with Assessor Monroe. Village President Lucas advised that an $84,000 DNR grant had been awarded for recreational improvements at the Mill Pond naming anticipated improvements. Additional items added to the agenda were: Under Correspondence, add Luther Library November board minutes and financial report; Under Expenses, add LOSB $25 for 2012 Safe Deposit Box rental, $60 for Roger Peel for professional service on Treasurer’s computer, $52.99 - S. Gray reimbursement for router; M. Gray – 14 hrs. @ $10/hr. Dep. Treasurer and $3.90/Treasurer’s supplies, Great Lakes Energy $1.66 for lighting @ 4 Mile & Kings Hwy., SEHI/FIA - $1,072 for Treasurer’s lap top computer Moved by S. Killingbeck, seconded by G. Jurik that the agenda be approved with the noted amendments. All in Favor - Motion Carried. The minutes of November 21^st and the Special Joint Meeting minutes of November 29, 2011 were approved. The Treasurer’s financial was accepted as printed. Mr. Boes presented the correspondence: The fireboard minutes were received (copy provided by S. Lucas), Lake County Community Foundation information regarding establishing an endowment fund; MTA Workshops – Jan. 25-27 2012 Annual Educational Conference & Expo in Detroit and February Board of Review workshops at various distant locations; and MSU/Scenic Michigan & the Planning and Zoning Center at MSU sign workshops Jan. 10-17 at varying locations – No interest was expressed. Regarding the FOIA request from Newkirk Voters Political Action Committee, presentation and discussion was held due to the volume of information, financial and otherwise, (2006-2011) requested at no charge. The Board referenced the March, 2008 resolution establishing the procedure and charges for such request. Discussion was held; the Board understood its legal obligation to provide information under the Freedom of Information Act but felt nothing warranted waiving fees to comply with the request. It was also agreed more specific information is needed and the Clerk should respond within the five business days and take the extension. Moved by L. Boes, seconded by G. Jurik that the Newkirk Township attorney be contacted concerning the FOIA request, and we act based upon legal consultation. Roll Call Vote – All in Favor – Motion Carried. Moved by S. Killingbeck, seconded by S. Gray to receive Ron Rockwell’s letter of resignation as Newkirk’s representative on the Fire District #1 Board effective January 11, 2012. All in Favor –Motion Carried. Moved by S. Killingbeck, seconded by G. Jurik to approve the payment of expenses as presented: 123 Net $39.95 November internet service, FIA - $127.57 for Treasurer’s supplies @ Office Max, Board of Review Members B. Creech & K. Weronka – 1 hr. each 12/13, Landplan - $381.21 for October & November professional services, Great Lakes Energy - $1.66 for lighting @ 4 Mile & Kings Hwy., Mika Meyers Beckett & Jones – October services for fire hall – Newkirk’s share = $1,007.20 ($1,991.34 total), LOSB - $25 for 2012 safe deposit box rental, S. Gray - $52.99 reimbursement for router, M. Gray – 14 hrs. @ $10/hr as Dep. Treasurer and $3.90 reimbursement for Treasurer’s supplies, G. Jurik 1 ½ hrs. @ $10/hr to oversee/assist in cemetery lawn tractor maintenance, D. Raymo – 1 ½ hrs. @ $10/hr for cemetery lawn tractor maintenance, Carrieville Store - $20 for 5 gallons diesel fuel 11/14/11, Luther-Newkirk Hall - $959.61 January 2012 payment, Roger Peel $60 for professional service on Treasurer’s computer, and SEHI/FIA $1,072 for Treasurer’s computer. Roll Call Vote – All in Favor – Motion Carried. Under Old Business discussion was held regarding financing the fire hall and the notice from Mark Nettleton concerning the planned financing which would exceed Newkirk’s Act 99 debt limit by $12,388.26. The adjusted fire hall loan figures for both Newkirk and Ellsworth are based on 2011 taxable values. The Supervisor made copies available to board members prior to the meeting with a note that Newkirk has funds in the Public Safety Fund to cover the amount, if needed. Discussion continued on the matter with the understanding that LOSB has placed the borrowed funds in Newkirk’s account and the exact amount of the project will not be known until it is completed. The existing generator is one item which may cause substantial decrease. Regarding the cemetery mower maintenance, G. Jurik reported he got with Dustin and routine maintenance, oil change, etc. was capably performed by Dustin. Dustin has the manual to familiarize himself with it and complete forms/charts about mower hours, oil, etc. The mower required attention and we will need to talk to Dustin about maintaining it. Gene will follow up on things. Needed items are antifreeze (find out type from Voelkers), filter and fluid for hydrostat, a grease gun, and a type of extension which Gene says he can take care of. Everything is set now for winter and items will not be needed until Spring. Sandy will contact Voelker’s and also check on the time and amount of oil we’ve purchased from them. Moved by G. Jurik, seconded by S. Killingbeck To approve the 2011-2012 Optech Insight extended warranty, preventative maintenance, full service agreement on a single unit for $235.00 as submitted by ElectionSource . Roll Call Vote – All in Favor – Motion Carried. Moved by S. Killingbeck, seconded by G. Jurik that the meeting be adjourned. All in Favor – Motion Carried. Meeting adjourned at 8:40 PM ________________________________________________ Sandra Killingbeck, Clerk sk/December 26, 2011 Corrections (Visitors & he to she) *REMINDERS:* *2012 ORV ORDINANCE & MAP WILL BE POSTED ON THE LAKE COUNTY WEB SITE AND* *THE LAKE COUNTY ROAD COMMISSION WEB SITE*

Home Newkirk Township Board Meetings are held the 3rd Monday of every month at 7:00PM, except for March, this meeting is held the last Monday of the March., all meetings held at the Newkirk Township Hall, 301 State Street , Luther. Public encouraged to attend.

Quick Links:

Public Comment
Minutes
Treasurer's Report
Correspondence
Old Business
New Business
NEWKIRK TOWNSHIP REGULAR BOARD MEETING

The regular meeting of the Newkirk Township Board was held Monday, December 19, 2011 at the Township Hall. Clerk Sandra Killingbeck called the meeting to order at 7PM and began with the Pledge of Allegiance.

Present: Clerk S. Killingbeck, Treasurer S. Gray, Trustees L. Boes and G. Jurik.Excused: Supervisor B. Stenger; Also Present: M. Gray, Dep. Treasurer and E. Killingbeck, Dep. Clerk Visitors: Tom & Shirley Gregory, Scott Lucas

Trustee Boes agreed to chair the meeting and opened the floor to the visitors. Mr. Gray spoke concerning his summer taxes which had been overpaid through his LOSB escrow account. The Assessor informed him it would be corrected and she is following up that. After a brief discussion, Treasurer Gray stated she would check with Assessor Monroe. Village President Lucas advised that an $84,000 DNR grant had been awarded for recreational improvements at the Mill Pond naming anticipated improvements.

Additional items added to the agenda were: Under Correspondence, add Luther Library November board minutes and financial report; Under Expenses, add LOSB $25 for 2012 Safe Deposit Box rental, $60 for Roger Peel for professional service on Treasurer’s computer, $52.99 - S. Gray reimbursement for router; M. Gray – 14 hrs. @ $10/hr. Dep. Treasurer and $3.90/Treasurer’s supplies, Great Lakes Energy $1.66 for lighting @ 4 Mile & Kings Hwy., SEHI/FIA - $1,072 for Treasurer’s lap top computer

Moved by S. Killingbeck, seconded by G. Jurik that the agenda be approved with the noted amendments. All in Favor - Motion Carried.

The minutes of November 21^st and the Special Joint Meeting minutes of November 29, 2011 were approved. The Treasurer’s financial was accepted as printed.

Mr. Boes presented the correspondence: The fireboard minutes were received (copy provided by S. Lucas), Lake County Community Foundation information regarding establishing an endowment fund; MTA Workshops – Jan. 25-27 2012 Annual Educational Conference & Expo in Detroit and February Board of Review workshops at various distant locations; and MSU/Scenic Michigan & the Planning and Zoning Center at MSU sign workshops Jan. 10-17 at varying locations – No interest was expressed.

Regarding the FOIA request from Newkirk Voters Political Action Committee, presentation and discussion was held due to the volume of information, financial and otherwise, (2006-2011) requested at no charge. The Board referenced the March, 2008 resolution establishing the procedure and charges for such request. Discussion was held; the Board understood its legal obligation to provide information under the Freedom of Information Act but felt nothing warranted waiving fees to comply with the request. It was also agreed more specific information is needed and the Clerk should respond within the five business days and take the extension.

Moved by L. Boes, seconded by G. Jurik that the Newkirk Township attorney be contacted concerning the FOIA request, and we act based upon legal consultation. Roll Call Vote – All in Favor – Motion Carried.

Moved by S. Killingbeck, seconded by S. Gray to receive Ron Rockwell’s letter of resignation as Newkirk’s representative on the Fire District #1 Board effective January 11, 2012.

All in Favor –Motion Carried.

Moved by S. Killingbeck, seconded by G. Jurik to approve the payment of expenses as presented: 123 Net $39.95 November internet service, FIA - $127.57 for Treasurer’s supplies @ Office Max, Board of Review Members B. Creech & K. Weronka – 1 hr. each 12/13, Landplan - $381.21 for October & November professional services, Great Lakes Energy - $1.66 for lighting @ 4 Mile & Kings Hwy., Mika Meyers

Beckett & Jones – October services for fire hall – Newkirk’s share = $1,007.20 ($1,991.34 total), LOSB - $25 for 2012 safe deposit box rental, S. Gray - $52.99 reimbursement for router, M. Gray – 14 hrs. @ $10/hr as Dep. Treasurer and $3.90 reimbursement for Treasurer’s supplies, G. Jurik 1 ½ hrs. @ $10/hr to oversee/assist in cemetery lawn tractor maintenance, D. Raymo – 1 ½ hrs. @ $10/hr for cemetery lawn tractor maintenance, Carrieville Store - $20 for 5 gallons diesel fuel 11/14/11, Luther-Newkirk Hall - $959.61 January 2012 payment, Roger Peel $60 for professional service on Treasurer’s computer, and SEHI/FIA $1,072 for Treasurer’s computer.

Roll Call Vote – All in Favor – Motion Carried.

Under Old Business discussion was held regarding financing the fire hall and the notice from Mark Nettleton concerning the planned financing which would exceed Newkirk’s Act 99 debt limit by $12,388.26. The adjusted fire hall loan figures for both Newkirk and Ellsworth are based on 2011 taxable values. The Supervisor made copies available to board members prior to the meeting with a note that Newkirk has funds in the Public Safety Fund to cover the amount, if needed. Discussion continued on the matter with the understanding that LOSB has placed the borrowed funds in Newkirk’s account and the exact amount of the project will not be known until it is completed. The existing generator is one item which may cause substantial decrease.

Regarding the cemetery mower maintenance, G. Jurik reported he got with Dustin and routine maintenance, oil change, etc. was capably performed by Dustin. Dustin has the manual to familiarize himself with it and complete forms/charts about mower hours, oil, etc. The mower required attention and we will need to talk to Dustin about maintaining it. Gene will follow up on things. Needed items are antifreeze (find out type from Voelkers), filter and fluid for hydrostat, a grease gun, and a type of extension which Gene says he can take care of. Everything is set now for winter and items will not be needed until Spring. Sandy will contact Voelker’s and also check on the time and amount of oil we’ve purchased from them.

Moved by G. Jurik, seconded by S. Killingbeck To approve the 2011-2012 Optech Insight extended warranty, preventative maintenance, full service agreement on a single unit for $235.00 as submitted by ElectionSource . Roll Call Vote – All in Favor – Motion Carried.

Moved by S. Killingbeck, seconded by G. Jurik that the meeting be adjourned.

All in Favor – Motion Carried.

Meeting adjourned at 8:40 PM

________________________________________________

Sandra Killingbeck, Clerk

sk/December 26, 2011

Corrections (Visitors & he to she)

REMINDERS:

2012 ORV ORDINANCE & MAP WILL BE POSTED ON THE LAKE COUNTY WEB SITE AND

THE LAKE COUNTY ROAD COMMISSION WEB SITE