Newkirk Township

Newkirk Township

General Information Contact Information Demographics History Maps Recycling Services Residents Information Public Notices and Announcements Parks and Recreation FAQ Library Schools Area Links Township Information Township Meetings Board Member Information Financial Reports Lake County Departments Listing Township Services Planning Commission Assessor Information		Home Newkirk Township Regular Board Meeting Meeting Dates: The Newkirk Township Board meets at 7:00PM on the 3rd Monday of each month, except March when the meeting is on the last Monday of the month. Public Comment Minutes Treasurer's Report Correspondence Old Business New Business NEWKIRK TOWNSHIP REGULAR BOARD MEETING MONDAY, JULY 19, 2010 The regular meeting of the Newkirk Township Board was held Monday, July 19, 2010 at the Township Hall. Clerk S. Killingbeck called the meeting to order at 7:00 PM and began with the Pledge of Allegiance. Present: Treasurer V. Brazaski, Clerk S. Killingbeck, and Trustees L. Boes and G. Jurik; Supervisor B. Stenger excused and arrived at 7:22 PM. Also Present: J. Rockwell, Deputy Treasurer, L. Raymo, Deputy Clerk. The Clerk proposed Treasurer Brazaski proceed over the meeting with all present in favor. Moved by S. Killingbeck, seconded by V. Brazaski Motion: That the agenda be approved with the following changes in the consent agenda: Remove item F(5) and place under New Business; add 3 additional expenses of WMIS, Allied Waste, and 3 hrs. for J. Rockwell and additional hours for D. Raymo All in Favor - Motion Carried. Moved by S. Killingbeck, seconded by G. Jurik Motion: To approve the consent agenda as amended: A) Approve the June 21, 2010 minutes as corrected B) Approve the Treasurer’s financial report C) Receive the Fireboard minutes D) Receive the Lake County Commissioner Meeting minutes E) Receive the Library Minutes - Treasurer’s report June 2010 F) Expenses: WMIS - Internet & web-site $39.95 for July; FIA - $17.98 Treasurer Supplies; $259.23 Treasurer supplies including $19.50 for Clerk; BS&A - $430 for Treasurer’s support program for taxes; Election Source - $380 for memory pack burning, etc.; $113.89 for Test Deck Chart & Mark; John Hancock $2,900 for plan year beginning July 1, 2010; $37.50 for 2^nd quarter 2010 participant fee; Great Lakes Energy - $14.68/light @ 4 Mi Rd & Kings Hwy for June; S. Killingbeck - 35 miles @ $.50/mile July 12 for round trip to County Clerk for flashcard drop off and VFW (closed) for cemetery flag drop off; R. Peel - 2 hrs. @ $10/hr for computer consultation with Treasurer and Clerk; Earl Raymo - 5 hrs. lawn maintenance & 4 hrs. pump repair @ $10/hr and $300 E. Stout 7/7 burial; Dustin Raymo - 28 ½ hrs. mowing cemetery and 4 hrs. pump repair; Luther Hardware - $19.02 for miscellaneous cemetery supplies purchased by D. Flynn; Fire District #1 - $8,159.83/Aug. payment; Allied Waste - $58.15 for cemetery waste collection; J. Rockwell - 3 hrs. working for Treasurer. Roll Call Vote - All in Favor - Motion Carried. There were no visitor comments. Under Correspondence, the Treasurer stated D & K Truck Company sent a letter of thanks for taking delivery of the new fire truck expressing appreciation for the business. Also sent was a title application and a tax exempt certificate, requiring completion and the Supervisor’s signature. The Clerk will prepare type-written completion of forms with noted corrections. Concerning MTA, it was noted that legal questions are answered but never without direction to seek legal consultation through townships‘ own legal counsel. B. Stenger arrives @ 7:22 PM Supervisor Stenger stated that Mark Eidelson from LANDPLAN wants to attend the township board’s meeting next month. He assists rural communities in developing a planning and zoning program. Contacts she has made with W MI Shoreline Development have turned up no one else. She will inquire of MTA by email stressing we want to be assured the price is right. Planning members V. Brazaski and L. Raymo stated they were unable to meet until next week and would like to wait until the members look at the proposal and cost. Regarding the trash day, Supervisor Stenger and Dover Twp. Supervisor May attended Ellsworth Twp. Board meeting last week to address and question things being done that are not outlined and agreed upon in the original plan. The areas in question are untagged refrigerators (for Freon removal) and metal disposal. Much discussion took place and questions of concern about the roll-off. It was agreed to proceed with the trash pick up scheduled for August 21^st and table any decision concerning the future of annual trash day. Discussion was held regarding the vacant cemetery lawn maintenance position. Trustee Jurik reported on comparables he called on. Most were comparable to the $10.00 per hour we are now paying. Moved by V. Brazaski, seconded by L. Boes Motion: To continue using Earl and Dustin Raymo if they are willing, to perform lawn maintenance duties as they have done for the remainder of the season. Roll Call Vote - All in Favor - Motion Carried. Treasurer Brazaski presented monetary figures concerning the fire truck stating with grant funds and incoming taxes, we should be able to pay the truck off in January. Supervisor Stenger reported on the Fire Committee stating they are asking for a price to renovate the old building and a price for a new building. She states the committee is doing a good job. Concerning the grant funds, the Supervisor will contact Valarie of USDA to ask when the remainder of funds can be expected. Moved by B. Stenger, seconded by S. Killingbeck Motion: To transfer a loan of $7,000 from General Fund to the Fire Operation Fund to make the August payment for fire operations. Roll Call Vote - All in Favor - Motion Carried. Discussion was held regarding the township’s liability insurance coverage after review of Burnham & Flower’s proposal for the year beginning 8/1/10. The Clerk would check on coverage for the Linden Street property, extended fire coverage, and to ask that fire radios be removed since they are now covered through Fire District #1’s own insurance. Moved by B. Stenger, seconded by S. Killingbeck Motion: To approve payment of the premium for liability insurance coverage with Burnham & Flower as determined following discussed adjustments. Roll Call Vote - All in Favor - Motion Carried. The meeting adjourned at 8:35 PM ______________________________________________ Sandra Killingbeck, Township Clerk sk/July 25, 2010 –corrected July 29, 2010 NEWKIRK TOWNSHIP REGULAR BOARD MEETING MONDAY, JUNE 21, 2010 The regular meeting of the Newkirk Township Board was held Monday, June 21, 2010 at the Township Hall. Supervisor Barb Stenger called the meeting to order at 7:00 PM and began with the Pledge of Allegiance. Present: Supervisor B. Stenger, Treasurer V. Brazaski, Clerk S. Killingbeck, and Trustees L. Boes and G. Jurik; Also Present: J. Rockwell, Deputy Treasurer, L. Raymo, Deputy Clerk, and visitor Alan Cox Moved by L. Boes, seconded by G. Jurik Motion: To approve the agenda as amended. All in Favor - Motion Carried. Moved by B. Stenger, seconded by L. Boes Motion: To approve the consent agenda with the addition of 2 additional expenses of ATT & Carrieville: A) Approve the May 17, 2010 minutes B) Approve the Treasurer’s financial report C) Receive the Fireboard minutes D) Receive the Lake County Commissioner Meeting minutes E) Receive the Library Minutes - Treasurer’s report May 2010 F) Expenses: WMIS - Internet & web-site $3.95 for June, $39.95 for July, $15 for Domaine Name 7/28/10 to 7/27/11; AT&T - $40.35 for mid May to mid-June and $51.58 for mid-June to mid-July service & long distance; FIA - total $307.41- $267 (previously approved for Board Members’ attendance to MTA 5/11 Spring District Mtg.), $19.99 Twp. Board supplies ( Wall Pocket Rack), $20.42 for 4 bags top soil and 2 large rakes for cemetery; Luther Newkirk Municipal Hall - $1,480.54 for July payment; MTA - $54/Cemetery Book-Clerk & Successful Approaches-Supervisor; $437.23/dues & legal defense discretionary assessment for 7/1/10 to 6/30/11; Postmaster - $1,320/postage for Treasurer; Great Lakes Energy - $14.68/light @ 4 Mi Rd. & Kings Hwy; S. Killingbeck - 35 miles for Cadillac 6/16 meeting @ Baird, Cotter & Bishop @ $.50/mile; R. Peel - 4 hrs @ $10/hr for new user installation on Treasurer’s computer and related work; Earl Raymo - 5.5 hrs. tree trimming as directed by D. Flynn + $26 reimbursement for trimmer repair; Dustin Raymo - 22 hrs. mowing cemetery and 3 hrs. tree trimming; Carrieville - $101.33 fuel for lawn maintenance & sexton’s use May & June. Roll Call Vote - All in Favor - Motion Carried. There were no visitor comments. Moved by S. Killingbeck, seconded by B. Stenger Motion: To approve the registration and customary mileage for board members and planning commission members interested in attending the MTA July workshop, Defensible Decision Making July 22^nd. Those attending to notify the Clerk prior to June 29. Roll Call Vote - All in Favor - Motion Carried. Moved by L. Boes, seconded by V. Brazaski Motion: To accept Denny Flynn’s resignation. All in Favor - Motion Carried. The Planning Commission June 17^th minutes were received. L. Raymo presented information from LANDPLAN which assists rural communities in developing a planning and zoning program. Mark Eidelson from LANDPLAN attended their June 17^th meeting and the Planning Commission felt very comfortable with him. She stated they want to be sure the Board knows they recognize there is a need for assistance. V. Brazaski indicated Mr. Eidelson pointed out areas of need and she stressed professional assistance is required. L. Boes suggested asking to see his credentials and stated he was very impressive. It was suggested the Planning Commission arrange to meet prior to the township board’s meeting of July 19^th. It was agreed to table the agreement for planning and zoning services until the Planning Commission looks at it and cost. Brief discussion followed in response to the visitor’s questions/comments concerning zoning. Supervisor Stenger presented the USDA’s Letter of Intent indicating $512,000 and $75,000 grant funds set aside for a five year period. We do not have to use these funds, they are reserved for us. Discussion was held regarding the Fire Committee checking things out and where they are with it. Moved by V. Brazaski, seconded by B. Stenger Motion: The Clerk be authorized to sign the Resolution and Group Annuity Contract for Burnham & Flower/ING as presented. Roll Call Vote - All in Favor - Motion Carried. Regarding the library, Mrs. Stenger informed the Board of her retirement August 1^st. She stated the position has been posted and interest has been indicated. She stressed satisfaction with the new library and now with the addition completed, feels it is the right time for someone else to take over. She also indicated the library got a $2,800 grant from Great Lakes Energy which totals $7,800 from its ‘people fund‘ for the library. Much discussion was held regarding the vacant cemetery lawn maintenance position. A newly developed job description was presented and discussed. Interest has been indicated. Liability and outside contracting issues were discussed. Trustee Jurik will call around to get comparables and Supervisor Stenger will check with MTA for comparables; Clerk Killingbeck will check liability issues with MTA and ask Carrieville to indicate the number of gallons on their gas receipts. .Moved by B. Stenger, seconded by S. Killingbeck Motion: The matter of the cemetery job be tabled until next month’s meeting All in Favor - Motion Carried. Moved by V. Brazaski, seconded by B. Stenger Motion: The Township ask cemetery employees Earl and Dustin Raymo to maintain the cemetery for $10/hr until such time as the position is filled. Roll Call Vote - All in Favor - Motion Carried. Moved by B. Stenger, seconded by L. Boes Motion: To approve the ‘Sample Volunteer Release Form’ as submitted and obtained from MTA. All in Favor - Motion Carried. Moved by V. Brazaski, seconded by G. Jurik Motion: To pay the fire truck bills upon receipt of anticipated loan and grant funds. Roll Call Vote - All in Favor - Motion Carried. Moved by B. Stenger, seconded by G. Jurik Motion: To approve the order of 5 yards of topsoil delivered to the cemetery for $120 per the Clerk’s contact with Larry’s Landscaping. Roll Call Vote - All in Favor - Motion Carried The meeting adjourned at 8:50 PM ______________________________________________ Sandra Killingbeck, Township Clerk sk/June 26, 2010/corrected June 28, 2010

Home

Newkirk Township Regular Board Meeting

Meeting Dates: The Newkirk Township Board meets at 7:00PM on the 3rd Monday of each month, except March when the meeting is on the last Monday of the month.

Luther-Newkirk Municiple Hall

Public Comment Minutes
Treasurer's Report
Correspondence
Old Business
New Business

NEWKIRK TOWNSHIP REGULAR BOARD MEETING

MONDAY, JULY 19, 2010

The regular meeting of the Newkirk Township Board was held Monday, July 19, 2010 at the Township Hall. Clerk S. Killingbeck called the meeting to order at 7:00 PM and began with the Pledge of Allegiance.

Present:    Treasurer V. Brazaski, Clerk S. Killingbeck, and Trustees L. Boes and G. Jurik; Supervisor B. Stenger excused and arrived at 7:22 PM.   Also Present: J. Rockwell, Deputy Treasurer, L. Raymo, Deputy Clerk. The Clerk proposed Treasurer Brazaski proceed over the meeting with all present in favor.



Moved by S. Killingbeck, seconded by V. Brazaski

Motion: That the agenda be approved with the following changes in the consent agenda: Remove item F(5) and place under New Business; add 3 additional expenses of WMIS, Allied Waste, and 3 hrs. for J. Rockwell and additional hours for D. Raymo

All in Favor - Motion Carried.

Moved by S. Killingbeck, seconded by G. Jurik

Motion: To approve the consent agenda as amended:

A) Approve the June 21, 2010 minutes as corrected

B) Approve the Treasurer’s financial report

C) Receive the Fireboard minutes

D) Receive the Lake County Commissioner Meeting minutes

E) Receive the Library Minutes - Treasurer’s report June 2010

F) Expenses: WMIS - Internet & web-site $39.95 for July; FIA - $17.98 Treasurer Supplies; $259.23 Treasurer supplies including $19.50 for Clerk; BS&A - $430 for Treasurer’s support program for taxes; Election Source - $380 for memory pack burning, etc.; $113.89 for Test Deck Chart & Mark; John Hancock $2,900 for plan year beginning July 1, 2010; $37.50 for 2^nd quarter 2010 participant fee; Great Lakes Energy - $14.68/light @ 4 Mi Rd & Kings Hwy for June; S. Killingbeck - 35 miles @ $.50/mile July 12 for round trip to County Clerk for flashcard drop off and VFW (closed) for cemetery flag drop off; R. Peel - 2 hrs. @ $10/hr for computer consultation with Treasurer and Clerk; Earl Raymo - 5 hrs. lawn maintenance & 4 hrs. pump repair @ $10/hr and $300 E. Stout 7/7 burial; Dustin Raymo - 28 ½ hrs. mowing cemetery and 4 hrs. pump repair; Luther Hardware - $19.02 for miscellaneous cemetery supplies purchased by D. Flynn; Fire District #1 - $8,159.83/Aug. payment; Allied Waste - $58.15 for cemetery waste collection; J. Rockwell - 3 hrs. working for Treasurer.

Roll Call Vote - All in Favor - Motion Carried.

There were no visitor comments.

Under Correspondence, the Treasurer stated D & K Truck Company sent a letter of thanks for taking delivery of the new fire truck expressing appreciation for the business. Also sent was a title application and a tax exempt certificate, requiring completion and the Supervisor’s signature. The Clerk will prepare type-written completion of forms with noted corrections.

Concerning MTA, it was noted that legal questions are answered but never without direction to seek legal consultation through townships‘ own legal counsel.                                                                                                  B. Stenger arrives @ 7:22 PM

Supervisor Stenger stated that Mark Eidelson from LANDPLAN wants to attend the township board’s meeting next month. He assists rural communities in developing a planning and zoning program. Contacts she has made with W MI Shoreline Development have turned up no one else. She will inquire of MTA by email stressing we want to be assured the price is right.   Planning members V. Brazaski and L. Raymo stated they were unable to meet until next week and would like to wait until the members look at the proposal and cost.

Regarding the trash day, Supervisor Stenger and Dover Twp. Supervisor May attended Ellsworth Twp.

Board meeting last week to address and question things being done that are not outlined and agreed upon in the original plan. The areas in question are untagged refrigerators (for Freon removal) and metal disposal. Much discussion took place and questions of concern about the roll-off. It was agreed to proceed with the trash pick up scheduled for August 21^st and table any decision concerning the future of annual trash day.

Discussion was held regarding the vacant cemetery lawn maintenance position.   Trustee Jurik reported on comparables he called on. Most were comparable to the $10.00 per hour we are now paying.

Moved by V. Brazaski, seconded by L. Boes

Motion: To continue using Earl and Dustin Raymo if they are willing, to perform lawn maintenance duties as they have done for the remainder of the season.

Roll Call Vote - All in Favor - Motion Carried.

Treasurer Brazaski presented monetary figures concerning the fire truck stating with grant funds and incoming taxes, we should be able to pay the truck off in January. Supervisor Stenger reported on the Fire Committee stating they are asking for a price to renovate the old building and a price for a new building. She states the committee is doing a good job. Concerning the grant funds, the Supervisor will contact Valarie of USDA to ask when the remainder of funds can be expected.

Moved by B. Stenger, seconded by S. Killingbeck

Motion: To transfer a loan of $7,000 from General Fund to the Fire Operation Fund to make the August payment for fire operations.

Roll Call Vote - All in Favor - Motion Carried.

Discussion was held regarding the township’s liability insurance coverage after review of Burnham & Flower’s proposal for the year beginning 8/1/10. The Clerk would check on coverage for the Linden Street property, extended fire coverage, and to ask that fire radios be removed since they are now covered through Fire District #1’s own insurance.

Moved by B. Stenger, seconded by S. Killingbeck

Motion: To approve payment of the premium for liability insurance coverage with Burnham & Flower as determined following discussed adjustments.

Roll Call Vote - All in Favor - Motion Carried.

The meeting adjourned at 8:35 PM

                                                                           ______________________________________________

Sandra Killingbeck, Township Clerk

sk/July 25, 2010 –corrected July 29, 2010

NEWKIRK TOWNSHIP REGULAR BOARD MEETING

MONDAY, JUNE 21, 2010

The regular meeting of the Newkirk Township Board was held Monday, June 21, 2010 at the Township Hall. Supervisor Barb Stenger called the meeting to order at 7:00 PM and began with the Pledge of Allegiance.

Present: Supervisor B. Stenger, Treasurer V. Brazaski, Clerk S. Killingbeck, and Trustees L. Boes and G. Jurik; Also Present: J. Rockwell, Deputy Treasurer, L. Raymo, Deputy Clerk, and visitor Alan Cox

Moved by L. Boes, seconded by G. Jurik

Motion: To approve the agenda as amended.

All in Favor - Motion Carried.

Moved by B. Stenger, seconded by L. Boes

Motion: To approve the consent agenda with the addition of 2 additional expenses of ATT & Carrieville:

A) Approve the May 17, 2010 minutes

B) Approve the Treasurer’s financial report

C) Receive the Fireboard minutes

D) Receive the Lake County Commissioner Meeting minutes

E) Receive the Library Minutes - Treasurer’s report May 2010

F) Expenses: WMIS - Internet & web-site $3.95 for June, $39.95 for July, $15 for Domaine Name 7/28/10 to 7/27/11; AT&T - $40.35 for mid May to mid-June and $51.58 for mid-June to mid-July service & long distance; FIA - total $307.41- $267 (previously approved for Board Members’ attendance to MTA 5/11 Spring District Mtg.), $19.99 Twp. Board supplies ( Wall Pocket Rack), $20.42 for 4 bags top soil and 2 large rakes for cemetery; Luther Newkirk Municipal Hall - $1,480.54 for July payment; MTA - $54/Cemetery Book-Clerk & Successful Approaches-Supervisor; $437.23/dues & legal defense discretionary assessment for 7/1/10 to 6/30/11; Postmaster - $1,320/postage for Treasurer; Great Lakes Energy - $14.68/light @ 4 Mi Rd. & Kings Hwy; S. Killingbeck - 35 miles for Cadillac 6/16 meeting @ Baird, Cotter & Bishop @ $.50/mile; R. Peel - 4 hrs @ $10/hr for new user installation on Treasurer’s computer and related work; Earl Raymo - 5.5 hrs. tree trimming as directed by D. Flynn + $26 reimbursement for trimmer repair; Dustin Raymo - 22 hrs. mowing cemetery and 3 hrs. tree trimming; Carrieville - $101.33 fuel for lawn maintenance & sexton’s use May & June.

Roll Call Vote - All in Favor - Motion Carried.

There were no visitor comments.

Moved by S. Killingbeck, seconded by B. Stenger

Motion: To approve the registration and customary mileage for board members and planning commission members interested in attending the MTA July workshop, Defensible Decision Making July 22^nd. Those attending to notify the Clerk prior to June 29.

Roll Call Vote - All in Favor - Motion Carried.

Moved by L. Boes, seconded by V. Brazaski

Motion: To accept Denny Flynn’s resignation.

All in Favor - Motion Carried.

The Planning Commission June 17^th minutes were received. L. Raymo presented information from LANDPLAN which assists rural communities in developing a planning and zoning program. Mark Eidelson from LANDPLAN attended their June 17^th meeting and the Planning Commission felt very comfortable with him. She stated they want to be sure the Board knows they recognize there is a need for assistance. V. Brazaski indicated Mr. Eidelson pointed out areas of need and she stressed professional assistance is required. L. Boes suggested asking to see his credentials and stated he was very impressive. It was suggested the Planning Commission arrange to meet prior to the township board’s meeting of July 19^th. It was agreed to table the agreement for planning and zoning services until the Planning Commission looks at it and cost. Brief discussion followed in response to the visitor’s questions/comments concerning zoning.

Supervisor Stenger presented the USDA’s Letter of Intent indicating $512,000 and $75,000 grant funds set aside for a five year period. We do not have to use these funds, they are reserved for us. Discussion was held regarding the Fire Committee checking things out and where they are with it.

Moved by V. Brazaski, seconded by B. Stenger

Motion: The Clerk be authorized to sign the Resolution and Group Annuity Contract for Burnham & Flower/ING as presented.

Roll Call Vote - All in Favor - Motion Carried.

Regarding the library, Mrs. Stenger informed the Board of her retirement August 1^st. She stated the position has been posted and interest has been indicated. She stressed satisfaction with the new library and now with the addition completed, feels it is the right time for someone else to take over. She also indicated the library got a $2,800 grant from Great Lakes Energy which totals $7,800 from its ‘people fund‘ for the library.

Much discussion was held regarding the vacant cemetery lawn maintenance position. A newly developed job description was presented and discussed. Interest has been indicated. Liability and outside contracting issues were discussed. Trustee Jurik will call around to get comparables and Supervisor Stenger will check with MTA for comparables; Clerk Killingbeck will check liability issues with MTA and ask Carrieville to indicate the number of gallons on their gas receipts.

.Moved by B. Stenger, seconded by S. Killingbeck

Motion: The matter of the cemetery job be tabled until next month’s meeting

All in Favor - Motion Carried.

Moved by V. Brazaski, seconded by B. Stenger

Motion: The Township ask cemetery employees Earl and Dustin Raymo to maintain the cemetery for $10/hr until such time as the position is filled.

Roll Call Vote - All in Favor - Motion Carried.

Moved by B. Stenger, seconded by L. Boes

Motion: To approve the ‘Sample Volunteer Release Form’ as submitted and obtained from MTA.

All in Favor - Motion Carried.

Moved by V. Brazaski, seconded by G. Jurik

Motion: To pay the fire truck bills upon receipt of anticipated loan and grant funds.

Roll Call Vote - All in Favor - Motion Carried.

Moved by B. Stenger, seconded by G. Jurik

Motion: To approve the order of 5 yards of topsoil delivered to the cemetery for $120 per the Clerk’s contact with Larry’s Landscaping.

Roll Call Vote - All in Favor - Motion Carried

The meeting adjourned at 8:50 PM

______________________________________________

Sandra Killingbeck, Township Clerk

sk/June 26, 2010/corrected June 28, 2010